On the XTRF Platform, it is possible to send e-mails to vendors near the deadline of a job so they can speed up their work or inform their project manager in case they are not able to finish the job on time.
After you configure this functionality as described below, no extra action is needed to inform vendors about the nearing deadlines. The notifications will be sent automatically for each job listed in step I.6. at the time you select in step I.5.
The notifications can be sent at specific times:
When half of the time between the job start date and time and the job deadline has passed
When 5/6 of the time between the job start date and time and the job deadline has passed
Exactly at the job's deadline.
The start and deadline dates of projects and tasks are not relevant in this context.
For notifications to be sent, the E-mail/Text Message to Vendor: When job's deadline is nearing event in 
Configuration menu > Templates > Notifications > Events tab has to be enabled.
I. Set up e-mail notifications in the Configuration menu
Sign in to the XTRF Home Portal.
Go to the
Configuration menu > Projects and Quotes > Settings > Notifications and Alerts tab.Click the Edit button.
Check the Notify Vendors about Nearing Job Deadline box. Additional fields will appear.
Select at least one of the following options to enable the notifications:
When 1/2 of the Time Is Over
When 6/7 of the Time Is Over
At Deadline
The mentioned 'Time” is the period between the job start and the deadline date and time.
Note: If no option is selected, no notifications are sent.
In the Applicable to the Following Job Types section, add the jobs about which you want to send notifications.
Click the Save button.
II. Configure the e-mail notification
Go to the
Configuration menu > Templates > Notifications > Templates tab.Locate and open the E-mail/Text Message to Vendor: When job's deadline is nearing template.
Provide the desired Sender, Recipient, and the CC of the notification.
(Optional) Edit the e-mail body according to your needs.
Click the Save or Save and Exit button.
To restore the default content of the e-mail notification, click the Restore E-mail and text message button under the e-mail body section.
To learn more about configuring e-mail notifications, see the Templates - Notifications - Add & localize a notification template article.
The notifications to vendors about the nearing job deadline:
Will be sent only when the time between the job start date and deadline is longer than 10 minutes.
Will be sent for all jobs with the status other than Ready or Cancelled.
Will be sent even if the task workflow has not started.
Will be sent only when a vendor is assigned to the job.
Will also work for automatic action jobs, such as the Automatic Action External Project Preparation, despite the fact that there is no vendor. The notification will be sent to all the recipients listed in the CC field.