Introduction
When a quote is created, accepted, or rejected, e-mail notifications are sent to project managers, salespersons, and clients.
Notifications about quote creation
A Smart quote can be created in three ways:
By a potential client using the Quote Request Form.
By an existing client on the Client Portal.
By a project manager or salesperson on the Home Portal.
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You can also create a quote using API, Smart Connectors, or other customized solutions. |
From the Quote Request Form or the Client Portal
After a client requests a quote through the Quote Request Form or Client Portal, the following notifications are sent:
Information about a new quote:
For potential clients - → to the Reviewer set in the
Configuration menu > Portals > Quote Request Form.For existing clients - → to the Sales Person and Project Manager set in the Client profile > Main Data tab > Sales Data subtab.
Quote confirmation to the client who requested the quote.
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To change the content and recipients of those notifications, go to the
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From the Home Portal
Once the quote is created on the Home Portal, the project manager or salesperson responsible needs to provide receivables and send the ready quote to the client (for details, see the https://xtrf.atlassian.net/wiki/spaces/XKB/pages/16056321/Quotes+module#Send-a- Send a quote article). After a quote is sent, the client’s contact person receives the following e-mail with the Quote PDF file attached.
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To change the content and recipients of this notification, go to the |
Notifications about quote acceptance
If your client accepts the sent quote, the following notifications are sent:
To the client’s contact person - confirming the acceptance.
To the project manager - informing about that the client has accepted the quote acceptance by the client.
If the Automatic Quote Approval automation is enabled, the project manager will also receive a notification about quote conversion into a project.
If there is no automatic quote-project conversion, the PM will have to must approve the quote on the Home Portal. This action will trigger a similar notification:
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To change the content and recipients of those notifications, go to the
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Notifications about quote rejection
If your client rejects the quote, the following notifications are sent:
To the client’s contact person - confirming the rejection
To the project manager - informing about the rejection
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To change the content and recipients of those notifications, go to the
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