Introduction

XTM offers quite Cloud includes an extensive reporting utility that previews the source and target translation in an off-line mode, along with, amongst among others, segment IDs, XTM Cloud statuses, comments, date created, date modified, segment revisions as well as and the personal details of the users who took part in the workflow process and modified entries.

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Enabling/downloading the report

1. The Preview Extended report is available for internal project managers, linguists as well as LSPs on condition and LSPs provided that the administrator first allows for downloading the said report in the main XTM instance in has enabled the option to download the report in one of the three available formats, in the main XTM Cloud instance: XLSX, HTML, PDF in Configuration → Settings → Translation → Workflow and access → Linguist general options → Allow linguist to download.

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2. Once this option has been selected, reports can be generated and then downloaded in the Project/Task file manager:

• for project managers: Project Editor → Files → Preview → (generate Extended table…);

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• for linguists: Project context menu → Open File Manager → Files → Preview → (generate Extended table…);

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Note
IMPORTANT!

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It is not possible for subcontractors (LSPs)

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to generate an Excel Extended table, so the lack of

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this option on their side, even though the Contractor has allowed them to do so, is to be expected!

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Preview Extended table window panel

Upon the attempt When you try to generate the Preview Extended table, you will be presented with the system will display a popup window allowing to choose concrete columns in which you can select the specific columns that you would like to include in your report.

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• Defaults → This In this section allows you to choose from , you can select one of five predefined report templates.

• Report columns → This section presents describes all the columns that you can freely include in/exclude from reports.

• Report options → This section displays any additional settings that further modify the report in any way:

  • All languages → When dealing with In a multilingual Extended table report, each column included in the said report breaks up into as many sub-columns as there are target languages, each of them presenting data for its respective specific language.

  • Only include segments with QA warnings → If the QA warnings column is activated, this setting allows for inclusion of only those segments which have some restricts inclusion to segments that have QA warnings, in XTM Workbench.

  • Only show last revisions per step → The This setting adds the Last revision column, which only contains the last revision for a particular segment (instead of the Revisions column) where it displays only the last revision for a given segment.

  • Populate target with source → If there is no translation has been inserted in the target segment in XTM Workbench, such segments it will be populated with the source text in the report.

  • Show usernames → It displays usernames in the adequate appropriate columns , such as Comments, Corrector changes, etc.

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Description of columns

COLUMN NAME	DESCRIPTION
Basic columns
Segment number

It shows the number of a segment in

Shows each segment's number in XTM Workbench.

The column in

In the report, the column label is

labeled as

Id.
Source text	It shows the segment’s source text.
XTM status

It shows

Shows the XTM status of a

given

particular segment at the time

of generating

the report was generated.

It can take

The status can have one of the following values: Done

;

, To be done

;

, Draft

;

, To be corrected.

Segment ID

It

This ID relates to ID-based matching. If

the

this feature is enabled,

it shows

the ID

of

for this segment is displayed.

The column in

In the report, the column label is

labeled as

Segment key.

Target text

It shows

Contains the segment’s target text.

XTM status/match type

It shows

Shows both the XTM status of a

given

particular segment and its match type

(if exists)

at the time

of generating

the report was generated (if the match type exists). Match types can

take

have one of the following values: In context exact match

;

, Matched

;

, Unmatched

;

, Non-translatable.
Character limit	If

any

a character length restriction is

imposed on

set for the target,

it

that restriction will be displayed in this column

accordingly

. Keep in mind that the character restriction can only be applied

only

to

whole

entire paragraphs

and

, not individual segments.
Corrector changes	It shows all the changes made to the text

done

by linguists assigned to the Correct step(s), following the first/Translate step. The changes are either marked

either

in blue (addition) or crossed out red(removal). If the Show usernames setting is

activated

selected, the column also displays the date

, time and

and time at which a correction was made, and the username of the user who made

a correction

it.
Date modified	It shows the date and time of last modification

of

to a

given

particular segment. The date and time format displayed in

the said

that column is based on individual User details settings.
Last modified by	It shows the username of the user who last modified a

given

particular segment.

QA warnings

It shows

This contains the QA warnings for a particular segment (if they exist), as

they appear

listed in the XTM Workbench QA panel

for a given segment

. Keep in mind that, contrary to XTM Workbench, this column does not display spelling errors. Also, its exclusion from the report switches off the Only include segments with QA warnings setting.
Comments	It shows

linguists'

linguist comments (if they exist) from XTM Workbench for a

given

particular segment. If the Show usernames setting is

activated

selected, the column also displays the date

, time and

and time at which a comment was made, and the username of the user who made

a comment

it.
Date created	It shows the date and time when the first translation version was created for a

given

particular segment. Therefore, if

the segment receives

a pre-populated match is inserted in the segment, the date will point to an actual project creation date. The date and time format displayed in

the said

that column is based on individual User details settings.
Filename	It shows the name of the file that a

given

particular segment comes from

since

(one report can be generated for multiple files).
Matches	It shows all the matches that a

given

particular segment received. They do not have to be pre-populated. The column displays the match type (in bold)

as well as

and its text.

It can take

The status can have one of the following values: ICE

;

, Leveraged match

;

, Fuzzy match.
Advanced columns
Revisions	It shows all the translation versions

of

for a

given

particular segment except for the last one, starting from whatever was

inserted at the beginning

entered first. As mentioned, the final manual translation of a segment does not count as a revision; therefore, it will not be displayed in the column. Consider a workflow

with

in which there are two steps: Translate → Correct and the segment is to be translated from English to Polish: Alice has a cat.

Upon

When the project

creation the segment receives

is created, a pre-populated match

that goes

is inserted in the segment. This segment contains the text: Ala ma chomika.

The

In the Translate step, the first linguist translates the segment

in the Translate step into

to: Ala ma psa. Then, in the Correct step, the second

linguists

linguist corrects the previous

linguist’s translation in the Correct step by putting another version thereof

linguist's translation by entering another version of it: Ala ma kota. As a result, we end up with two revisions: Ala ma chomika. Ala ma psa. Along with the revision number

of revision

, the column also shows the workflow step name in which a

given

particular revision

took place

was made. If the Show usernames setting is

activated

selected, the column also displays the date

, time and

and time at which a correction was made, and the username of the user who made

a correction

it.
Pre-translated text	It shows a pure text, unedited by a linguist,

text

coming directly from a pre-populated MT/TM match, if the project settings

allowed so

permitted this. The bold label at the top of the text indicates that an actual match

that was

has been applied.
Post-edited text	The column shows the linguist’s very first manual revision of a text that has been machine-translated or

TM

pre-populated

text

from a TM.

Consider

Imagine a workflow that consists of three steps: Translate → Correct1 → Correct2 and the segment to be translated from English to Polish: Alice has a cat.

Upon

When the project

creation the segment receives

is created, a pre-populated match

that goes

is inserted in the segment. This segment contains the text: Ala ma chomika.

The

In the Translate step, the first linguist translates the segment

in the Translate step into

to: Ala ma psa. Then, in the Correct1 step, the second

linguists

linguist corrects the previous

linguist’s translation in the Correct1 step by putting another version thereof

linguist's translation, by entering another version of it: Ala ma rybki. Finally, in the Correct2 step, another linguist

decides to translate it as

changes the translation to: Ala ma kota. As a result, the

column “Post

"Post-edited

text”

text" column will only display

only

the translation that was inserted in the Translate step, that is: Ala ma

chomika

psa.
Final text	It shows the text which is

a

the final translation version of a

given

particular segment in XTM Workbench and

as such

so will be displayed in a target document.

Mind you

Note that the workflow step name in bold

points out to

indicates the step

where

in which this final version was inserted/the segment containing this version status was confirmed, so it does not necessarily have to be the last step in the workflow. A linguist might as well have

entered

begun work on the project in one of the previous steps and

performed

made the change there.
Edit distance score	It shows the score

that

. This will help you track the number of changes made by a post-editor in a machine-translated target segment.

Please, see

See the following article to learn about accessing MT performance data: Accessing machine translation (MT) performance data.

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Good to know!

The Preview Extended table can also be downloaded directly from XTM Workbench:

1. In XTM Workbench, go to Preview and click Excel extended table.

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2. At the bottom right of the page, a green message

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2. is displayed that informs you that the report is ready.

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Further, Also keep in mind that the “Workbench” "XTM Workbench" version of the Extended table allows for obtaining only those restricts the segment selection to segments which have been filtered in XTM Workbench. In other words, you can first filter specific segments using in-built XTM Workbench filters and then download the segments' segment data in the form of the said report.