Add a vendor payment
- Oksana Vishchuk
- Damian Rozmiarkowski
Go to the Invoicing module > Vendor Payments tab and click the Add Payment button.
The Add Vendor Payment popup appears.
Check if the Paid Amount, Currency, and Payment Date information are correct.
(Optional) In the Accepted Amount section, check the Other than Paid box if the paid sum differs from the one the vendor accepts for this payment, e.g., when the vendor covers the bank fees. Provide the accepted amount in the newly appeared field.
(Optional) From the Payment Method drop-down list, select the way the vendor receives your payment. Click the Add button to create a new payment method.
(Optional) Provide Notes about this payment.
In the table below, decide how the payment should be divided between the vendor’s unpaid invoices. If the payment equals or surpasses the amounts from all listed invoices, the system will automatically allocate the correct amounts to each invoice. If the received payment is lower than the sum of all invoices, you need to allocate them correctly:
To allocate funds automatically, click the green arrow in the last row of the table. The system will allocate the funds according to the invoice’s due dates: overdue invoices first, then the invoices with the closest due dates.
To allocate funds manually:
Click the red arrows to remove the allocated amounts.
Provide the correct amounts in the right-hand column.
Click the green arrows to allocate the provided amounts to the invoices.
If the arrow is grey, funds cannot be assigned to or removed from the desired invoice. If the arrow is orange, you can assign funds to the invoice, but the remaining payment amount is less than the invoice's unpaid amount. If the allocated amount equals the invoice amount, this invoice row will be highlighted in green.
Click the Save button.
