You can use a TM penalty profile to select a particular translation memory (TM) from the XTM Cloud database, based on its tags and tag groups, and then penalize matches during analysis of the source file (see How to create tags and tag groups to find out how to create tags in XTM Cloud).

Applying a TM penalty profile provides project managers with the flexibility to control which TM is used for a project and the priority each match is given when presented to the translator.

1. As a user with the Administrator role, go to Configuration → Data → Tags → TM penalty profiles, and click the Add button.

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2. In the general section, proceed as follows:

• Enter a penalty Profile name,

• Enter a Description (optional),

• Select the Active checkbox;

• Select one of the Penalty options:

  1. Sum penalties,

  2. Select highest penalty: use only when a segment is affected by more than one penalty.

• Select Matches order:

  1. By Match type,

  2. By priority.

• Select Default priority of non-penalized matches.

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3. In the Rules section, add rules for the penalty profile. Then specify which Actions are to be taken once the rule criteria have been met. You can add multiple conditions within one rule. Each penalty profile can have multiple rules with their corresponding action.

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IMPORTANT! Keep in mind that if penalty profiles contain rules with multiple lines (as in the screenshot above), there is an AND between the lines of a rule. If there are multiple rules in the profile, there is an OR between them. Open

Penalty profiles rules: available options

4. Once the penalty profile is set up, it will be displayed in the XTM Cloud UI, in the TM penalty profiles section.

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You can always modify a newly-created TM penalty profile by simply clicking on it directly, or on the context menu icon, and then Edit.

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5. Next time you create a project, you can apply the previously created TM penalty profiles in the Tag settings section.

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XTM Cloud also allows for using a separate Penalty Profile dedicated to language variants, for the same project. To enable TM language variant penalty profile in the XTM Cloud UI, take the following steps:

1. Go to Configuration → Settings → Translation → TM → Matches - general (administrative privileges required!),

2. Select the Match against all language variants checkbox for the TM language variant penalty profile option to appear.

3. Select TM language variant penalty profile checkbox and select your default Penalty Profile for language variants.

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4. Once you have enabled and configured it globally, you can then configure it at:

• Project template level (Project template editor → Project details → Settings → TM language variant penalty profile).

• Project level:

  • At the project creation stage (Settings → TM language variant penalty profile),

  • In Project Editor (General info → TM language variant penalty profile).

Sometimes clients might be pondering whether XTM Cloud allows a TM penalty rule where a particular penalty is given only if the project tags are different from the TM segment's tags, but not if the TM segment has no tags whatsoever.

The solution to this problem is the following rule: All tags → don’t exist in project tags.

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To sum up, with the currently used rule: if TM segment has no single tag AND the project has any tag/tags, the TM segments without any tags will not get a penalty. Thanks to the applied rule, you will get the expected result.

When you create penalty actions that affect the priority in which matches are displayed, compare it against the default priority of non-penalized matches. The default priority of non-penalized matches should be higher than the priority of penalized matches.

If you want to favor translations that match the criteria specified in a penalty profile, you can lower the default priority of non-penalized matches, increase the priority of the penalty profile and choose not to do anything else as a penalty action.