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Introduction
In XTM allows Cloud, you to can change the settings for email notifications to suit your needs. There are some Some default settings are applied from the moment the account has been created , but but, provided you have the Administrator role, you can easily change them with the Administrator role if you wish in Configuration → Settings → Email.
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Specifics
Host → The address of the email server address. The XTM Cloud server is set by default. It does not require authentication because emails will be sent from XTM International’s International's internal server. If you experience problems with SPAM messages, we recommend you set your own mail server.
Port → The number to be used along with the server host. This field is empty by default and it uses the default server port (22). It can be changed if an external mail server must be used.
Authentication → If this option is checkedselected, then messages are sent from the email address (the user, password will be are checked). If not, then messages are sent from the specified mail server without authentication.
User → The name of the email account which that is used to send messages. By default it , the field is an empty field and it uses the default user - : “noreply@xtm-intl.com”.
Password and Re-enter new password → These Use these fields allow you to change the password for the specified email account.
TLS → If this option is checkedselected, then the TLS protocol is used with SMTP host communication.
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TLS (Transport Layer Security) is a cryptographic protocol that provides end-to-end communications security over networks and is widely used for Internet communications and online transactions. It is an IETF standard intended that defines measures to prevent eavesdropping, tampering and message forgery. Common applications that employ TLS include web browsers, instant messaging, e-mail and voice over IP. |
Mail subject prefix → Text entered here will prefix all email subjects. This may might be useful to set for setting up email filters.
Default email sent from name → The sender’s sender's name will be displayed in the From field in the email as the email account name.
Workflow emails sent from name → Select one of the 3 options: the default value (entered above), the usersuser's first name and last name or the usersuser's username.
Workflow emails sent from address → Select one of 2 options: the default value (entered above) or the usersuser's email address.
Attach contact footer → If checkedthis is selected, then a footer will be attached to the email. The footer contains the information that a message informing you a message was automatically generated, has been generated automatically and can be ignored as well as . It also displays the website URL, which you can use to see for more details.
Send copies of all emails to Administrator → Check Select this box checkbox to activate this function.
Send workflow emails to linguists even when the project is not started → If checkedselected, XTM Cloud notifies linguists that they have been assigned to or unassigned from a project that has not been started.
Use due date of one workflow step as a start date of the next → It specifies due dates for workflow steps to indicate when next subsequent workflow steps will begin.
Sort tasks in linguist emails by → Choose whether tasks should be sorted by file names or the task status, in emails to linguists.
Show all assigned tasks in linguist email (not only changed tasks) → Activate Select this option to send notification emails to linguists that include all their assigned tasks.
Do not list unchanged jobs in linguist's emails when project consists of more than → Use this option to hide unchanged jobs from the list when If the number of jobs to show in emails to linguists exceeds the number selected from the drop-down the dropdown list, use this option to hide unchanged jobs in the list.
Show all jobs in PM email (not only changed) → Activate Select this option to send notification emails to project managers that include all project tasks in their managementthat they are responsible for managing.
Do not list unchanged jobs in pm emails when project consists of more than → Use this option to hide unchanged jobs from the list when If the number of jobs to show in emails to project managers Project Managers exceeds the number selected from the drop-down the dropdown list, use this option to hide unchanged jobs in the list.
Do not use PM notifications for limited PMs → Activate Select this option to reduce the number of notification emails sent to limited project managers (LPMs).
Group tasks in emails to PMs by → Choose whether tasks should be grouped by file names name or languages language in emails to project managers.